How to Generate Per-User Print Reports on Olivetti Printers

Summary This article explains how to obtain per-user print volumes and counter information from Olivetti printers and the key requirement for generating those reports.

Requirement for per-user usage reports

• Per-user reports can be produced only when user authentication (ID codes) is configured for each user.
• If user ID codes are not set up, the printer cannot produce usage reports broken down by individual users.

How private printing and PINs relate to reporting

• When users submit jobs as "private printing" and must enter a PIN at the device to release the job, those PIN-based private-print workflows provide a basis for associating printed jobs with specific users.
• If private printing with PIN entry is already in use, the device can track prints associated with those PINs; this supports generation of per-user volumes where ID-based tracking exists.

Next steps to obtain reports

1. Confirm that user authentication (ID codes) is configured for each user you want to report on.
2. If ID codes are not configured, enable user authentication on the device and assign unique ID codes (PINs) to users.
3. Check that you have been granted administrator rights to pull the reports and that you log into the machine with your admin rights.
4. Reports for Olivetti machines can be found under the system menu > job accounting > reports.

If you require assistance with enabling user authentication or producing the reports, contact your support/IT team or service provider for hands-on configuration and report generation.

Conclusion To generate detailed per-user print volumes and counters from Olivetti printers you must have user authentication (ID codes) set up. Private printing released by PIN entry provides a mechanism for tracking user print volumes when those PINs are in use.